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Kitchen & Bath |
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No Payments, No Interest for 6 Months*
National Kitchen & Bath Association National Association of the Remodeling Industry
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Employee Employment Handbook INTRODUCTION
101 NATURE OF EMPLOYMENT This handbook is intended to provide employees with a general understanding of our personnel policies. Employees are encouraged to familiarize themselves with the contents of this handbook, for it will answer many common questions concerning employment with 3D RemodelingHowever, this handbook cannot anticipate every situation or answer every question about employment. It is not an employment contract and is not intended to create contractual obligations of any kind. Neither the employee nor 3D is bound to continue the employment relationship if either chooses, at its will, to end the relationship at any time. In order to retain necessary flexibility in the administration of policies and procedures, 3D reserves the right to change, revise, or eliminate any of the policies and/or benefits described in this handbook, except for its policy of employment-at-will. The only recognized deviations from the stated policies are those authorized and signed by the Owner of 3D Remodeling.103 EQUAL EMPLOYMENT OPPORTUNITY In order to provide equal employment and advancement opportunities to all individuals, employment decisions at 3D will be based on merit, qualifications, and abilities. 3D does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. 3D will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training. In addition to a commitment to provide equal employment opportunities to all qualified individuals, 3D has established an affirmative action program to promote opportunities for individuals in certain protected classes throughout the organization. Any employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of their immediate supervisor or the President. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment. 107 IMMIGRATION LAW COMPLIANCE 3D is committed to employing only United States citizens and aliens who are authorized to work in the United States and does not unlawfully discriminate on the basis of citizenship or national origin. In compliance with the Immigration Reform and Control Act of 1986, each new employee, as a condition of employment, must complete the Employment Eligibility Verification Form I-9 and present documentation establishing identity and employment eligibility. Former employees who are rehired must also complete the form if they have not completed an I-9 with 3D within the past three years, or if their previous I-9 is no longer retained or valid. Employees with questions or seeking more information on immigration law issues are encouraged to contact the President. Employees may raise questions or complaints about immigration law compliance without fear of reprisal.3D REMODELING 110 OUTSIDE EMPLOYMENT Employees may hold outside jobs as long as they meet the performance standards of their job with 3D. Employees are forbidden to use company tools, vehicles or equipment for personal use or side jobs. All employees will be judged by the same performance standards and will be subject to 3D's scheduling demands, regardless of any existing outside work requirements. If 3D determines that an employee's outside work interferes with performance or the ability to meet the requirements of 3D as they are modified from time to time, the employee may be asked to terminate the outside employment if he or she wishes to remain with 3D. Employees may not receive any income or material gain from individuals outside 3D Remodeling, for materials produced or services rendered while performing their jobs. Violation of this policy will be subject to disciplinary action, up to and including termination of employmentOutside employment that constitutes a conflict of interest is prohibited, including soliciting or accepting offers of side work from 3D customers from any source, including Home Depot or Sears. 112 NON-DISCLOSURE The protection of confidential business information and trade secrets is vital to the interests and the success of 3D. Such confidential information includes, but is not limited to, the following examples:
All employees may be required to sign a non-disclosure agreement as a condition of employment. Employees who improperly use or disclose trade secrets or confidential business information will be subject to disciplinary action, up to and including termination of employment, even if they do not actually benefit from the disclosed information. 114 DISABILITY ACCOMMODATION 3D is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities. All employment practices and activities are conducted on a non- discriminatory basis. Hiring procedures have been reviewed and provide persons with disabilities meaningful employment opportunities. Pre-employment inquiries are made only regarding an applicant's ability to perform the duties of the position. Post-offer medical examinations are required only for those positions in which there is a bona fide job-related physical requirement. They are given to all persons entering the position only after conditional job offers. Medical records will be kept separate and confidential. Reasonable accommodation is available to all disabled employees, where their disability affects the performance of job functions. All employment decisions are based on the merits of the situation in accordance with defined criteria, not the disability of the individual. Qualified individuals with disabilities are entitled to equal pay and other forms of compensation (or changes in compensation) as well as in job assignments, classifications, organizational structures, position descriptions, lines of progression, and seniority lists. Leave of all types will be available to all employees on an equal basis. 3D is also committed to not discriminating against any qualified employees or applicants because they are related to or associated with a person with a disability. 3D will follow any state or local law that provides individuals with disabilities greater protection than the ADA. This policy is neither exhaustive nor exclusive. 3D is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable federal, state, and local laws. 201 EMPLOYMENT CATEGORIES It is the intent of 3D to clarify the definitions of employment classifications so that employees understand their employment status and benefit eligibility. These classifications do not guarantee employment for any specified period of time. Accordingly, the right to terminate the employment relationship at will at any time is retained by both the employee and 3D. REGULAR FULL-TIME employees are those who are not in a temporary or introductory status and who are regularly scheduled to work 3D's full-time schedule. Generally, they are eligible for 3D's benefit package, subject to the terms, conditions, and limitations of each benefit program. INTRODUCTORY employees are those whose performance is being evaluated to determine whether further employment in a specific position or with 3D is appropriate. Employees who satisfactorily complete the introductory period will be notified of their new employment classification. (see section 205) TEMPORARY employees are those who are hired as interim replacements, to temporarily supplement the work force, or to assist in the completion of a specific project. Employment assignments in this category are of a limited duration. Employment beyond any initially stated period does not in any way imply a change in employment status. Temporary employees retain that status unless and until notified of a change. While temporary employees receive all legally mandated benefits (such as workers' compensation insurance and Social Security), they are ineligible for all of 3D's other benefit programs. CASUAL employees are those who have established an employment relationship with 3D but who are assigned to work on an intermittent and/or unpredictable basis. While they receive all legally mandated benefits (such as workers' compensation insurance and Social Security), they are ineligible for all of 3D's other benefit programs. 202 ACCESS TO PERSONNEL FILES 3D maintains a personnel file on each employee. The personnel file includes such information as the employee's job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records. Personnel files are the property of 3D, and access to the information they contain is restricted. Generally, only supervisors and management personnel of 3D who have a legitimate reason to review information in a file are allowed to do so. Employees who wish to review their own file should contact the President. With reasonable advance notice, employees may review their own personnel files in 3D's offices and in the presence of an individual appointed by 3D to maintain the files. 203 EMPLOYMENT REFERENCE CHECKS To ensure that individuals who join 3D are well qualified and have a strong potential to be productive and successful, it is the policy of 3D to check the employment references & criminal record of all applicants. The Office Manager will respond in writing only to those reference check inquiries that are submitted in writing. Responses to such inquiries will confirm only dates of employment, wage rates, and position's) held. No employment data will be released without a written authorization and release signed by the individual who is the subject of the inquiry.204 PERSONNEL DATA CHANGES It is the responsibility of each employee to promptly notify 3D of any changes in personnel data. Personal mailing addresses, telephone numbers, number and names of dependents, individuals to be contacted in the event of an emergency, educational accomplishments, and other such status reports should be accurate and current at all times. If any personnel data has changed notify the Office Manager. 205 INTRODUCTORY PERIOD The introductory period is intended to give new employees the opportunity to demonstrate their ability to achieve a satisfactory level of performance and to determine whether the new position meets their expectations. 3D uses this Period to evaluate employee capabilities, work habits, and overall performance. Either the employee or 3D may end the employment relationship at will at any time during or after the introductory period, with or without cause or advance notice. All new and rehired employees work on an introductory basis for the first 30 calendar days after their date of hire. Employees who are promoted or transferred within 3D must complete a secondary introductory period of the same length with each reassignment to a new position. Any significant absence will automatically extend an introductory period by the length of the absence. If 3D determines that the designated introductory period does not allow sufficient time to thoroughly evaluate the employee's performance, the introductory period may be extended for a specified period. In cases of promotions or transfers within 3D, an employee who, in the sole judgment of management, is not successful in the new position can be removed from that position at any time during the secondary introductory period. If this occurs, the employee may be allowed to return to his or her former job or to a comparable job for which the employee is qualified, depending on the availability of such positions and 3D's needs. Upon satisfactory completion of the initial introductory period, employees enter the "regular" employment classification. During the initial introductory period, new employees are eligible for those benefits that are required by law, such as workers' compensation insurance and Social Security. After becoming regular employees, they may also be eligible for other 3D-provided benefits, subject to the terms and conditions of each benefits program. Employees should read the information for each specific benefits program for the details on eligibility requirements. Benefits eligibility and employment status are not changed during the secondary introductory period that results from a promotion or transfer within 3D. 209 PERFORMANCE EVALUATION Supervisors and employees are strongly encouraged to discuss job performance and goals on an informal, day to day basis. Formal performance evaluations are conducted at the end of an employee's initial period in any new position. This period, known as the introductory period, allows the supervisor and the employee to discuss the job responsibilities, standards, and performance requirements of the new position. Additional formal performance evaluations are conducted to provide both supervisors and employees the opportunity to discuss job tasks, identify and correct weaknesses, encourage and recognize strengths, and discuss positive, purposeful approaches for meeting goals. The performance of all employees is generally evaluated according to an ongoing three-month cycle, beginning at the calendar-year end. Merit-based pay adjustments are awarded by 3D in an effort to recognize truly superior employee performance. The decision to award such an adjustment is dependent upon numerous factors such as, attendance, attitude, ability to complete projects successfully without call backs, submitting properly filled out time cards & customer approval sheets when due, and generally a lack of problems, mistakes, un-organization, including the information documented by this formal performance evaluation process. 210 JOB DUTIES/DESCRIPTIONS
Eligible employees at 3D are provided a wide range of benefits. A number of the programs (such as Social Security, workers' compensation, state disability, and unemployment insurance) cover all employees in the manner prescribed by law. Benefits eligibility is dependent upon a variety of factors, including employee classification. Your supervisor can identify the programs for which you are eligible. Details of many of these programs can be found elsewhere in the employee handbook. The following benefit programs are available to eligible employees:
301.1 AUTO MILEAGE Auto mileage will be paid to employees driving their personal vehicles when they exceed 25 miles one way from your base at a rate of .35 cents a mile in excess of the 25 miles one way. 301.2 COMPANY VEHICLE
3D will grant paid holiday time off to all eligible employees who have completed 365 calendar days of service in an eligible employment classification. Hours are accrued at a rate of 8 hrs. per year after the 1st year. Employees are required to submit a written notice of their vacation with the length of time required at least 3 weeks in advance. 3D will grant co-pay Medical and Dental benefits to all eligible employees who have completed 365 calendar days of service in an eligible employment classification. Regular full-time employees. HMO Kaiser & Delta Dental plans. See administrator for details of plan. 3D provides child care assistance to all eligible employees as a benefit of employment. Eligible employee classifications are: Regular full-time employees. Given below is a brief description of child care assistance that may be provided when feasible. For more detailed information, please contact the Office Manager. FLEXTIME SCHEDULING: Employees may request the opportunity to vary their work schedules (within employer-defined limits) to better accommodate child care responsibilities. The request is to be agreed upon in detail to maintain job scheduling. FLEXIBLE LEAVE: The employer recognizes that the fulfillment of child care responsibilities can provide a compelling reason for time-off requests. Where feasible, employees' needs will be accommodated. JOB-SHARING: Two part-time employees may split what would ordinarily be a single full-time position.
3D will grant paid holiday time off to all eligible employees who have completed 365 calendar days of service in an eligible employment classification on the holidays listed below. Thanksgiving (fourth Thursday in November) Christmas (December 25) Holiday pay will be calculated based on the employee's straight-time pay rate (as of the date of the holiday) times the number of hours the employee would otherwise have worked on that day. Eligible employee classification's): Regular full-time employeesA recognized holiday that falls on a Saturday will be observed on the preceding Friday. A recognized holiday that falls on a Sunday will be observed on the following Monday. If a recognized holiday falls during an eligible employee's paid absence (e.g., vacation, sick leave), the employee will be ineligible for holiday pay. If eligible nonexempt employees work on a recognized holiday, they will receive holiday pay plus wages at one and one-half times their straight-time rate for the hours worked on the holiday. Paid time off for holidays will not be counted as hours worked for the purposes of determining overtime. 306 WORKERS' COMPENSATION INSURANCE 3D provides a comprehensive workers' compensation insurance program at no cost to employees. This program covers any injury or illness sustained in the course of employment that requires medical, surgical, or hospital treatment. Subject to applicable legal requirements, workers' compensation insurance provides benefits after a short waiting period or, if the employee is hospitalized, immediately. Employees who sustain work-related injuries or illnesses should inform their supervisor immediately. No matter how minor an on- the-job injury may appear, it is important that it be reported immediately. This will enable an eligible employee to qualify for coverage as quickly as possible. Neither 3D nor the insurance carrier will be liable for the payment of workers' compensation benefits for injuries that occur during an employee's voluntary participation in any off-duty recreational, social, or athletic activity sponsored by 3D. 3D provides paid sick leave benefits to all eligible employees for periods of temporary absence due to illnesses or injuries. Eligible employee classification's): Regular full-time employeesEligible employees will accrue sick leave benefits at the rate of 1 day per year (.08 of a day for every full month of service) to a maximum of 5 days. Sick leave benefits are calculated on the basis of a "benefit year," the 12-month period that begins when the employee starts to earn sick leave benefits. Employees can request use of paid sick leave after completing a waiting period of 180 calendar days from the date they become eligible to accrue sick leave benefits. Paid sick leave can be used in minimum increments of one day. Eligible employees may use sick leave benefits for an absence due to their own illness or injury or that of a family member who resides in the employee's household. Employees who are unable to report to work due to illness or injury should notify their direct supervisor before the scheduled start of their workday if possible. The direct supervisor must also be contacted on each additional day of absence, or give reasonable notice of duration for scheduling purposes. Sick leave benefits will be calculated based on the employee's base pay rate at the time of absence and will not include any special forms of compensation, such as incentives, commissions, bonuses, or shift differentials. Unused sick leave benefits will not be allowed to accumulate from year to year. Sick leave benefits are intended solely to provide income protection in the event of illness or injury, and may not be used for any other absence. Unused sick leave benefits will not be paid to employees while they are employed or upon termination of employment. 3D encourages employees to fulfill their civic responsibilities by participating in elections. Generally, employees are able to find time to vote either before or after their regular work schedule. If employees are unable to vote in an election during their nonworking hours, 3D will grant up to two hours of paid time off to vote. Employees should request time off to vote from their supervisor at least two working days prior to the election day. Advance notice is required so that the necessary time off can be scheduled at the beginning or end of the work shift, whichever provides the least disruption to the normal work schedule. Employees must submit a voter's receipt on the first working day following the election to qualify for paid time off.
Employees who wish to take time off due to the death of an immediate family member should notify their supervisor immediately. Up to one day of paid bereavement leave will be provided to eligible employees in the following classification's):Regular full-time employees Bereavement pay is calculated based on the base pay rate at the time of absence and will not include any special forms of compensation, such as incentives, commissions, bonuses, or shift differentials. Bereavement leave will normally be granted unless there are unusual business needs or staffing requirements. Employees may, with their supervisors' approval, use any available paid leave for additional time off as necessary. 3D defines "immediate family" as the employee's spouse, parent, child, sibling; the employee's spouse's parent, child, or sibling; the employee's child's spouse; grandparents or grandchildren. 3D encourages employees to fulfill their civic responsibilities by serving jury duty when required. Employees may request unpaid jury duty leave for the length of absence. If desired, employees may use any available paid time off (for example, vacation benefits). Employees must show the jury duty summons to their supervisor as soon as possible so that the supervisor may make arrangements to accommodate their absence. Of course, employees are expected to report for work whenever the court schedule permits. Either 3D or the employee may request an excuse from jury duty if, in 3D's judgment, the employee's absence would create serious operational difficulties. 3D will continue to provide health insurance benefits until the end of the month in which the unpaid jury duty leave begins. At that time, employees will become responsible for the full costs of these benefits if they wish coverage to continue. When the employee returns from jury duty, benefits will again be provided by 3D according to the applicable plans. Benefit accruals, such as vacation, sick leave, or holiday benefits, will be suspended during unpaid jury duty leave and will resume upon return to active employment. 3D encourages employees to appear in court for witness duty when subpoenaed to do so. If employees have been subpoenaed or otherwise requested to testify as witnesses by 3D, they will receive paid time off for the entire period of witness duty. Employees will be granted unpaid time off to appear in court as a witness when requested by a party other than 3D. Employees are free to use any available paid leave benefit (such as vacation leave) to receive compensation for the period of this absence. The subpoena should be shown to the employee's supervisor immediately after it is received so that operating requirements can be adjusted, where necessary, to accommodate the employee's absence. The employee is expected to report for work whenever the court schedule permits. 313 BENEFITS CONTINUATION (COBRA) The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives employees and their qualified beneficiaries the opportunity to continue health insurance coverage under 3D's health plan when a "qualifying event" would normally result in the loss of eligibility. Some common qualifying events are resignation, termination of employment, or death of an employee; a reduction in an employee's hours or a leave of absence; an employee's divorce or legal separation; and a dependent child no longer meeting eligibility requirements. Under COBRA, the employee or beneficiary pays the full cost of coverage at 3D's group rates plus an administration fee. 3D provides each eligible employee with a written notice describing rights granted under COBRA when the employee becomes eligible for coverage under 3D's health insurance plan. The notice contains important information about the employee's rights and obligations. 3D recognizes that the skills and knowledge of its employees are critical to the success of the organization. The educational assistance program encourages personal development through formal education so that employees can maintain and improve job-related skills or enhance their ability to compete for reasonably attainable jobs within 3D. 3D will provide educational assistance to all eligible employees who have completed 365 calendar days of service in an eligible employment classification. To maintain eligibility employees must remain on the active payroll and be performing their job satisfactorily through completion of each course. Employees in the following employee classification's) are eligible for educational assistance: Regular full-time employeesIndividual courses or courses that are part of a degree, licensing, or certification program must be related to the employee's current job duties or a foreseeable-future position in the organization in order to be eligible for educational assistance. 3D has the sole discretion to determine whether a course relates to an employee's current job duties or a foreseeable-future position. Employees should contact the Office Manager for more information or questions about educational assistance. While educational assistance is expected to enhance employees performance and professional abilities, 3D cannot guarantee that participation in formal education will entitle the employee to automatic advancement, a different job assignment, or pay increases. 3D invests in educational assistance to employees with the expectation that the investment be returned through enhanced job performance. However, if an employee voluntarily separates from 3D's employment within one year of the last educational assistance payment, the amount of the payment will be considered only a loan. Accordingly, the employee will be required to repay up to 100 percent of the original educational assistance payment. Accurately recording time worked is the responsibility of every nonexempt employee. Federal and state laws require 3D to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties. Nonexempt employees should accurately record the time they begin and end their work, as well as the beginning and ending time of each meal period. They should also record the beginning and ending time of any split shift or departure from work for personal reasons. Overtime work must always be approved before it is performed. Altering, falsifying, tampering with time records, or recording time on another employee's time record may result in disciplinary action, up to and including termination of employment. Nonexempt employees should report to work no more than ten minutes prior to their scheduled starting time nor stay more than ten minutes after their scheduled stop time without expressed, prior authorization from their supervisor. Unauthorized time worked is cause for disciplinary action.It is the employees' responsibility to sign their time records to certify the accuracy of all time recorded, an the amounts paid for the weekly payroll. The supervisor will review and then initial the time record before submitting it for payroll processing. In addition, if corrections or modifications are made to the time record, both the employee and the supervisor must verify the accuracy of the changes by initialing the time record.It is a mandatory policy that all time cards are completely filled out with job, item of work, starting & quitting times, hours for each item for each day if working at more than one job. Time cards are to be submitted at the end of each week. If you have purchased materials for jobs this should also be noted on the time card with the receipt attached. Receipts more than one week old will not compensated. 403 PAYDAYS All employees are paid weekly every Friday. Each paycheck will include earnings for all work performed through the end of the previous payroll period. In the event that a regularly scheduled payday falls on a day off such as a weekend or holiday, employees will receive pay on the last day of work before the regularly scheduled payday. If a regular payday falls during an employee's vacation, the employee may receive his or her earned wages before departing for vacation if a written request is submitted at least one week prior to departing for vacation. 405 EMPLOYMENT TERMINATION Termination of employment is an inevitable part of personnel activity within any organization, and many of the reasons for termination are routine. Below are examples of some of the most common circumstances under which employment is terminated: RESIGNATION - voluntary employment termination initiated by an employee by 2 week notice. DISCHARGE - involuntary employment termination initiated by the organization. LAYOFF - involuntary employment termination initiated by the organization for non-disciplinary reasons.RETIREMENT - voluntary employment termination initiated by the employee meeting age, length of service, and any other criteria for retirement from the organization. Since employment with 3D is based on mutual consent, both the employee and 3D have the right to terminate employment at will, with or without cause, at any time. Employees will receive their final pay in accordance with applicable state law. Employee benefits will be affected by employment termination in the following manner. All accrued, vested benefits that are due and payable at termination will be paid. Some benefits may be continued at the employee's expense if the employee so chooses. The employee will be notified in writing of the benefits that may be continued and of the terms, conditions, and limitations of such continuance. Failure to Give Notice. Employees who fail to give the required 2 week notice will be considered "not in good standing" and may lose benefits. 408 PAY ADVANCES In the event of a personal emergency, employees may submit a written request for a pay advance to their supervisor or manager, indicating the nature of the emergency involved. The supervisor or manager will evaluate the request and determine whether a pay advance can be granted. 409 ADMINISTRATIVE PAY CORRECTIONS 3D takes all reasonable steps to ensure that employees receive the correct amount of pay in each paycheck and that employees are paid promptly on the scheduled payday. In the unlikely event that there is an error in the amount of pay, the employee should promptly bring the discrepancy to the attention of the Office Manager so that corrections can be made as quickly as possible. If an error was made by the office the correction will be made on the following paycheck. 410 PAY DEDUCTIONS AND SETOFFS 3D offers programs and benefits beyond those required by law. Eligible employees may voluntarily authorize deductions from their pay checks to cover the costs of participation in these programs. Pay setoffs are pay deductions taken by 3D, usually to help pay off a debt or obligation to 3D or others.
501 SAFETY To assist in providing a safe and healthful work environment for employees, customers, and visitors, 3D has established a workplace safety program. This program is a top priority for 3D. The Safety Manager has responsibility for implementing, administering, monitoring, and evaluating the safety program. Its success depends on the alertness and personal commitment of all. 3D provides information to employees about workplace safety and health issues through regular internal communication channels such as supervisor-employee meetings, bulletin board postings, memos, or other written communications. Employees and supervisors receive periodic workplace safety training. The training covers potential safety and health hazards and safe work practices and procedures to eliminate or minimize hazards. Some of the best safety improvement ideas come from employees. Those with ideas, concerns, or suggestions for improved safety in the workplace are encouraged to raise them with their supervisor, or with another supervisor or manager, or bring them to the attention of the Safety Manager. Reports and concerns about workplace safety issues may be made anonymously if the employee wishes. All reports can be made without fear of reprisal. Each employee is expected to obey safety rules and to exercise caution in all work activities. Employees must immediately report any unsafe condition to the appropriate supervisor. Employees who violate safety standards, who cause hazardous or dangerous situations, or who fail to report or, where appropriate, remedy such situations, may be subject to disciplinary action, up to and including termination of employment. In the case of accidents that result in injury, regardless of how insignificant the injury may appear, employees should immediately notify the Safety Manager or the appropriate supervisor. Such reports are necessary to comply with laws and initiate insurance and workers' compensation benefits procedures.3D REMODELING 502 WORK SCHEDULES The normal work schedule for all employees is eight hours a day, five days a week. Supervisors will advise employees of the times their schedules will normally begin and end. Staffing needs and operational demands may necessitate variations in starting and ending times, as well as variations in the total hours that may be scheduled each day and week. Flexible scheduling, or flextime, is available in some cases to allow employees to vary their starting and ending times each day within established limits. Flextime may be possible if a mutually workable schedule can be negotiated with the supervisor involved. However, such issues as staffing needs, the employee's performance, and the nature of the job will be considered before approval of flextime. Employees should consult their supervisor to request participation in the flextime program. The standard scheduled start time is 8:00am. Lunch is from 12:00-12:30pm. Quitting time is 4:30pm. (see section 507 regarding overtime) If this work schedule cannot be achieved at any time for any reason you are to notify the office in advance. 505 SMOKING In keeping with 3D's intent to provide a safe and healthful work environment, smoking is prohibited throughout the workplace. Employees are forbidden to smoke at any job site. This is also a requirement from Home Depot and Sears accounts. The only allowable time for smoking is on your regular morning or afternoon break or lunch and most be done away from the job. This means at a minimum in the street and preferably around the corner. In other woods absolutely no smoking on customers property.This policy applies equally to all employees. Failure to follow this policy is grounds for a write up. 506 REST PERIODS Each workday, full-time nonexempt employees are provided with two rest periods of ten minutes in length. To the extent possible, rest periods will be provided in the middle of work periods. Since this time is counted and paid as time worked, employees must not be absent from their work stations beyond the allotted rest period time. 507 OVERTIME When operating requirements or other needs cannot be met during regular working hours, employees will be given the opportunity to volunteer for overtime work assignments. All overtime work must receive the supervisor's prior authorization. Overtime assignments will be distributed as equitably as practical to all employees qualified to perform the required work. Overtime compensation is paid to all nonexempt employees in accordance with federal and state wage and hour restrictions. Overtime pay is based on actual hours worked. Time off on sick leave, vacation leave, or any leave of absence will not be considered hours worked for purposes of performing overtime calculations. Employees who work overtime without receiving prior authorization from the supervisor may be subject to disciplinary action, up to and including possible termination of employment. 508 USE OF EQUIPMENT Equipment essential in accomplishing job duties is often expensive and may be difficult to replace. When using property, employees are expected to exercise care, perform required maintenance, and follow all operating instructions, safety standards, and guidelines. Equipment issued to one employee is not to be loaned to another employee or for personal use. Please notify the supervisor if any equipment, machines, or tools appear to be damaged, defective, or in need of repair. Prompt reporting of damages, defects, and the need for repairs could prevent deterioration of equipment and possible injury to employees or others. The supervisor can answer any questions about an employee's responsibility for maintenance and care of equipment used on the job. The improper, careless, negligent, destructive, or unsafe use or operation of equipment or failure to follow this policy can result in disciplinary action, up to and including termination of employment. 512 BUSINESS TRAVEL EXPENSES 3D will reimburse employees for reasonable business travel expenses incurred while on assignments away from the normal work location. All business travel must be approved in advance by the President. Employees whose travel plans have been approved should make all travel arrangements through 3D's designated travel agency. When approved, the actual costs of travel, meals, lodging, and other expenses directly related to accomplishing business travel objectives will be reimbursed by 3D. Employees are expected to limit expenses to reasonable amounts. Expenses that generally will be reimbursed include the following:
Employees who are involved in an accident while traveling on business must promptly report the incident to their immediate supervisor. Vehicles owned, leased, or rented by 3D may not be used for personal use without prior approval. Cash advances to cover reasonable anticipated expenses may be made to employees, after travel has been approved. Employees should submit a written request to their supervisor when travel advances are needed. With prior approval, employees on business travel may be accompanied by a family member or friend, when the presence of a companion will not interfere with successful completion of business objectives. Generally, employees are also permitted to combine personal travel with business travel, as long as time away from work is approved. Additional expenses arising from such non-business travel are the responsibility of the employee.When travel is completed, employees should submit completed travel expense reports within two days. Reports should be accompanied by receipts for all individual expenses. Employees should contact their supervisor for guidance and assistance on procedures related to travel arrangements, travel advances, expense reports, reimbursement for specific expenses, or any other business travel issues. Abuse of this business travel expenses policy, including falsifying expense reports to reflect costs not incurred by the employee, can be grounds for disciplinary action, up to and including termination of employment. 603 PERSONAL LEAVE 3D provides leaves of absence without pay to eligible employees who wish to take time off from work duties to fulfill personal obligations. Employees in the following employment classification's) are eligible to request personal leave as described in this policy: Regular full-time employeesEligible employees may request personal leave only after having completed 180 calendar days of service. As soon as eligible employees become aware of the need for a personal leave of absence, they should request a leave from their supervisor. Personal leave may be granted for a period of up to five calendar days every one year. If this initial period of absence proves insufficient, consideration will be given to a written request for a single extension of no more than five calendar days. With the supervisor's approval, an employee may take any available sick leave or vacation leave as part of the approved period of leave. Requests for personal leave will be evaluated based on a number of factors, including anticipated work load requirements and staffing considerations during the proposed period of absence. Subject to the terms, conditions, and limitations of the applicable plans, health insurance benefits will be provided by 3D until the end of the month in which the approved personal leave begins. At that time, employees will become responsible for the full costs of these benefits if they wish coverage to continue. When the employee returns from personal leave, benefits will again be provided by 3D according to the applicable plans. Benefit accruals, such as vacation, sick leave, or holiday benefits, will be suspended during the leave and will resume upon return to active employment. When a personal leave ends, every reasonable effort will be made to return the employee to the same position, if it is available, or to a similar available position for which the employee is qualified. However, 3D cannot guarantee reinstatement in all cases. If an employee fails to report to work promptly at the expiration of the approved leave period, 3D will assume the employee has resigned. 605 MILITARY LEAVE A military leave of absence will be granted to employees, except those occupying temporary positions, to attend scheduled drills or training or if called to active duty with the U.S. armed services. The leave will be unpaid. However, employees may use any available paid time off for the absence. Subject to the terms, conditions and limitations of the applicable plans for which the employee is otherwise eligible, health insurance benefits will be provided by 3D until the end of the month in which the military leave begins. At that time, employees will become responsible for the full costs of these benefits if they wish coverage to continue. When the employee returns from military leave, benefits will again be provided by 3D according to the applicable plans. Benefit accruals, such as vacation, sick leave, or holiday benefits, will be suspended during the leave and will resume upon the employee's return to active employment. Employees on two-week active duty training assignments or inactive duty training drills are required to return to work for the first regularly scheduled shift after the end of training, allowing reasonable travel time. Employees on longer military leave must apply for reinstatement in accordance with all applicable state and federal laws. Every reasonable effort will be made to return eligible employees to their previous position or a comparable one. They will be treated as though they were continuously employed for purposes of determining benefits based on length of service, such as the rate of vacation accrual and job seniority rights. 701 EMPLOYEE CONDUCT AND WORK RULES To ensure orderly operations and provide the best possible work environment, 3D expects employees to follow rules of conduct that will protect the interests and safety of all employees and the organization. It is each employees' responsibility to familiarize himself with all aspects of the job, plans, specifications, schedule, materials, contract, permit, inspections, etc. that you are presently working on. Do not rely solely on a supervisors recommendations. If there is any question in regards to this you are to call the office.
It is not possible to list all the forms of behavior that are considered unacceptable in the workplace. The following are examples of infractions of rules of conduct that may result in disciplinary action, up to and including termination of employment:
Employment with 3D is at the mutual consent of 3D and the employee, and either party may terminate that relationship at any time, with or without cause, and with or without advance notice. 702 DRUG AND ALCOHOL USE It is 3D's desire to provide a drug-free, healthful, and safe workplace. To promote this goal, employees are required to report to work in appropriate mental and physical condition to perform their jobs in a satisfactory manner. While on 3D premises and while conducting business-related activities off 3D premises, no employee may use, possess, distribute, sell, or be under the influence of alcohol or illegal drugs. The legal use of prescribed drugs is permitted on the job only if it does not impair an employee's ability to perform the essential functions of the job effectively and in a safe manner that does not endanger other individuals in the workplace. Violations of this policy may lead to disciplinary action, up to and including immediate termination of employment, and/or required participation in a substance abuse rehabilitation or treatment program. Such violations may also have legal consequences. Under the Drug-Free Workplace Act, an employee who performs work for a government contract or grant must notify 3D of a criminal conviction for drug-related activity occurring in the workplace. The report must be made within five days of the conviction. Employees with questions on this policy or issues related to drug or alcohol use in the workplace should raise their concerns with their supervisor or the President without fear of reprisal. 704 ATTENDANCE AND PUNCTUALITY Each employee is required to work the hours normally scheduled for his or her position. There is not a single job that is not vital to the overall company operation. When employees fail to take this fact seriously, time-consuming rearrangements and costly replacements are often necessary to maintain continuity of production. Each employee therefore is responsible for being present every day at the correct time. To maintain a safe and productive work environment, 3D expects employees to be reliable and to be punctual in reporting for scheduled work. Absenteeism and tardiness place a burden on other employees and on 3D. In the rare instances when employees cannot avoid being late to work or are unable to work as scheduled, they should notify their supervisor as soon as possible in advance of the anticipated tardiness or absence. Poor attendance and excessive tardiness are disruptive. Either may lead to disciplinary action, up to and including termination of employment.
· Absence. The failure of an employee to report during the hours he or she is normally scheduled to work. · Tardiness. This occurs when an employee is not on the job at the time work is normally scheduled to begin. · Excused absence. This occurs when an employee notifies his or her immediate supervisor of an upcoming absence for an acceptable reason such as illness, personal or family emergency. or the like. The supervisor must give the employee permission to be absent-and note such permission in writing-for the absence to be considered "excused." Rare exception are permitted in cases where employee notification does not occur. · Un-excused absence. This is defined as an employee's failure to notify the immediate supervisor of absence prior to the normally scheduled work time, or an employee's decision to be absent even though supervisor permission was not granted when requested ahead of time. Attendance Procedures. The company shall follow these procedures in implementing its attendance policy: Excused Absences. No disciplinary action shall be taken in regard to excused absence's unless or until such absences exceed allowed sick and personal days. If excused absences exceed allowed sick or personal days, the immediate supervisor shall endeavor to determine the employee's reason for excessive absence. If a medical, physical, or personal problem is identified as a factor, the immediate supervisor shall refer the employee to the appropriate department or program for assistance. If there are no extenuating circumstances, excessive excused absences shall be considered on an individual basis. Unexcused Absences. In regard to unexcused absences, the following steps shall be taken: 1. The supervisor shall endeavor to discuss the reason for an unexcused absence with the employee. If there are clearly extenuating circumstances, such as a proven emergency, no reprimand shall be written or filed. 2. In the absence of justifiable extenuating circumstances, the employee's immediate supervisor will write a reprimand for each occurrence, give it to the employee, and file a copy in his or her own records. 3. The company uses a set number of reprimands to trigger termination, it shall not tolerate excessive reprimands and reserves the right to terminate an employee after consideration of each case on an individual basis. Three written reprimands in one month would trigger a temporary or permanent. termination. 4. The company also reserves the right to terminate any employee who is absent for three consecutive working days without notification, except under unusual circumstances. Tardiness. Regarding tardiness, the following procedures shall be followed: Repeated tardiness may be subject to written reprimand. The supervisor shall endeavor to discover the cause of an employee's unexcused tardiness. If there are no extenuating circumstances for frequent tardiness, the supervisor shall issue written reprimands to the employee and enter them in the employee's personnel file. Programs to Enhance Attendance. The company shall, when it is judged necessary by operating management, implement programs to encourage increased employee attendance using incentives and initiative programs. Awards Program. The company shall recognize perfect attendance by presenting employees with appropriate awards. One-year perfect attendance shall earn an employee a gift of value to be determined by the department manager. Employees shall be given other awards for each subsequent year of perfect attendance, with special awards given for 5, 10 et., years of perfect attendance. Incentive Attendance Program. Each employee shall begin each company fiscal year with a perfect attendance bonus equal to one week's salary or normal workweek's hourly wages. Each employee will receive the attendance bonus in full at the end of the fiscal year in proportion to the employee's attendance record. The attendance criteria for this incentive program shall be as follows: Perfect attendance means an employee has had neither an unexcused absence, tardiness, nor excused absences in excess of the allowed sick and personal leave days. The company shall subtract, in hourly increments, the time each employee either is late to work or has an unexcused absence or has an absence in excess of allowed sick and personal leave days from his or her attendance bonus. For example, if an employee is 15 minutes late, the employee will have one hour's salary or wage subtracted from his or her attendance bonus; if the employee is late one hour and 15 minutes, the amount deducted will be two hours' pay, and so forth. If an employee uses up all his or her attendance bonus, the supervisor should review the employee's attendance record. The supervisor is responsible for keeping accurate attendance records under this program and informing employees of their attendance records on a monthly basis. Exempt Attendance Policies. Company attendance policy for exempt employees (including, but not limited to, supervisors, managers, executives, and officers) shall be based on the exempt employee's function, position, and responsibilities. Each exempt employee must give his or her immediate superior as much advance notice as possible in case of an excused absence. Definitions. The definitions of unexcused absences and tardiness given in this section shall apply to exempt attendance. policy. Personal Business. Exempt employees must get permission from their immediate supervisor for time off during working hours to conduct personal business. Such time off shall be part of the employee's personal leave time, although flexible arrangements may be made for the exempt employee to make up personal business time at the discretion of his or her immediate superior. This flexibility shall not, however, be abused. In cases of abuse, written reprimands that become part of the employee's personnel record may be issued. Attendance Incentives. The only attendance incentive which all apply to exempt employees shall be that awarded for perfect attendance. Company managers, executives, and officers are expected to set an example for all other employees and are responsible for making attendance a priority concern. Attendance Counseling. Exempt employees who demonstrate attendance problems shall first be counseled by their immediate superior. If problems persist for one month, a written reprimand shall be issued and the exempt employee shall be counseled by the HR manager. If an exempt employee has a personal, health, physical, or emotional problem, he or she shall be immediately referred to the appropriate department for assistance. 705 PERSONAL APPEARANCE Dress, grooming, and personal cleanliness standards contribute to the morale of all employees and affect the business image 3D presents to customers and visitors. During business hours, employees are expected to present a clean and neat appearance and to dress according to the requirements of their positions. Employees who appear for work inappropriately dressed will be sent home and directed to return to work in proper attire. Under such circumstances, employees will not be compensated for the time away from work. Consult your supervisor or department head if you have questions as to what constitutes appropriate attire other than described. In general we prefer to present a clean and professional appearance to our customers that would include your personal appearance, vehicles and equipment.
706 RETURN OF PROPERTY Employees are responsible for all property, materials, or written information issued to them or in their possession or control. Employees must return all 3D property immediately upon request or upon termination of employment. Where permitted by applicable laws, 3D may withhold from the employee's check or final paycheck the cost of any items that are not returned when required. 3D may also take all action deemed appropriate to recover or protect its property. 708 RESIGNATION Resignation is a voluntary act initiated by the employee to terminate employment with 3D. Although advance notice is not required, 3D requests at least one week' written resignation notice from all employees. If an employee does not provide advance notice as requested, the employee will be considered ineligible for rehire. 716 PROGRESSIVE DISCIPLINE The purpose of this policy is to state 3D's position on administering equitable and consistent discipline for unsatisfactory conduct in the workplace. The best disciplinary measure is the one that does not have to be enforced and comes from good leadership and fair supervision at all employment levels. 3D's own best interest lies in ensuring fair treatment of all employees and in making certain that disciplinary actions are prompt, uniform, and impartial. The major purpose of any disciplinary action is to correct the problem, prevent recurrence, and prepare the employee for satisfactory service in the future. Although employment with 3D is based on mutual consent and both the employee and 3D have the right to terminate employment at will, with or without cause or advance notice, 3D may use progressive discipline at its discretion. Disciplinary action may call for any of four steps -- verbal warning, written warning, suspension with or without pay, or termination of employment -- depending on the severity of the problem and the number of occurrences. There may be circumstances when one or more steps are bypassed. Progressive discipline means that, with respect to most disciplinary problems, these steps will normally be followed: a first offense may call for a verbal warning; a next offense may be followed by a written warning; another offense may lead to a suspension; and, still another offense may then lead to termination of employment. If more than 12 months have passed since the last disciplinary action, the process will normally start over. 3D recognizes that there are certain types of employee problems that are serious enough to justify either a suspension, or, in extreme situations, termination of employment, without going through the usual progressive discipline steps. While it is impossible to list every type of behavior that may be deemed a serious offense, the EMPLOYEE CONDUCT AND WORK RULES policy includes examples of problems that may result in immediate suspension or termination of employment. However, the problems listed are not all necessarily serious offenses, but may be examples of unsatisfactory conduct that will trigger progressive discipline. By using progressive discipline, we hope that most employee problems can be corrected at an early stage, benefiting both the employee and 3D.
718 PROBLEM RESOLUTION 3D is committed to providing the best possible working conditions for its employees. Part of this commitment is encouraging an open and frank atmosphere in which any problem, complaint, suggestion, or question receives a timely response from 3D supervisors and management. 3D strives to ensure fair and honest treatment of all employees. Supervisors, managers, and employees are expected to treat each other with mutual respect. Employees are encouraged to offer positive and constructive criticism. If employees disagree with established rules of conduct, policies, or practices, they can express their concern through the problem resolution procedure. No employee will be penalized, formally or informally, for voicing a complaint with 3D in a reasonable, business-like manner, or for using the problem resolution procedure. If a situation occurs when employees believe that a condition of employment or a decision affecting them is unjust or inequitable, they are encouraged to make use of the following steps. The employee may discontinue the procedure at any step. 1. Employee presents problem to immediate supervisor after incident occurs. If supervisor is unavailable or employee believes it would be inappropriate to contact that person, employee may present problem to President or any other member of management. 2. Supervisor responds to problem during discussion or after consulting with appropriate management, when necessary. Supervisor documents discussion. 3. Employee presents problem to Office Manager if problem is unresolved. 4. Office Manager counsels and advises employee, assists in putting problem in writing, visits with employee's manager's), if necessary, and directs employee to Peer Review Panel for review of problem. 5. Employee presents problem to Peer Review Panel in writing. 6. Peer Review Panel reviews and considers problem. Peer Review Panel informs employee of decision and forwards copy of written response to Office Manager for employee's file. The Peer Review Panel has full authority to make any adjustment deemed appropriate to resolve the problem. The Peer Review Panel will conduct a hearing to investigate and resolve the problem. A complete description of the Peer Review procedure is available from the Office Manager for review. Not every problem can be resolved to everyone's total satisfaction, but only through understanding and discussion of mutual problems can employees and management develop confidence in each other. This confidence is important to the operation of an efficient and harmonious work environment, and helps to ensure everyone's j
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